Category 03

Data migrations, CRM setup and systems consolidation

Fixing the sprawl: scattered files, duplicated tools, and systems that don't talk to each other.

What's included

Data & document migrations

Dropbox/Drive → SharePoint, CRM-to-CRM, or any structured move. Phased, with sign-off at each stage.

CRM setup & lead-routing

A CRM configured for how leads actually come in, with routing rules so nothing sits unassigned.

Systems audits & consolidation

A plain-language read on what tools you pay for, what overlaps, and what to cut or combine.

Internal AI search

An AI search layer over your own documents, so "where's that file" stops being a five-minute hunt.

Every engagement starts with a free, plain-English read, followed by a written quote before any work starts and phased delivery with sign-off at each stage. Simple automations are often scoped for about a week once access and approvals are in place. Your written quote states the actual timeline.

Data and systems work fixes sprawl: files spread across drives, two tools doing the same job, a CRM that does not match how leads actually arrive. Moves are phased, tested and signed off, because the point is that nothing important gets lost along the way.

Is this a fit?

  • Files live in Dropbox, Drive and email, and nobody is sure which is current.
  • You are moving CRMs or to SharePoint and cannot afford to lose records.
  • New leads sit unassigned because nothing routes them.
  • You pay for several tools and suspect they overlap.

How it works

  1. A free, plain-English conversation. You tell us what is slow, manual or missing. No jargon, no pitch deck.
  2. A written, scoped quote. You see exactly what is included and what it costs before any work starts.
  3. Phased build with sign-off. The work is delivered in stages, reviewed and tested by a human, with your sign-off at each stage.
  4. Handover or ongoing partnership. One-time projects have no ongoing commitment. An ongoing partnership runs month-to-month after an initial term.

Common questions

How do you keep a migration safe?

The move is phased with sign-off at each stage, and a person tests the result before the old system is retired.

Do I keep ownership of my accounts and data?

Ownership of accounts and data is worth settling in writing before any build. Ask about it in the scoping conversation.

Can an AI search tool read all my documents?

Internal AI search can be built over your own documents. What it can access, and how that data is handled, is something we agree during scoping.

Guides on this topic

04Next · Contact

Not sure which fits?

Tell us what's slow, manual, or missing and we'll give you a plain-language read. No pitch, no pressure. The free read and written quote carry no obligation.

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Prefer email, call or text? hello@swahaai.com · (904) 293-3040